Streamlining Your Business Needs
Company secretary services are provided by our firm for businesses across Malaysia and worldwide. Assistance is rendered in the preparation and organisation of minutes and agendas for meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs). Advisory services are also offered, encompassing detailed research and consultation.
Extensive experience has been accumulated in company registrations, the lodgement of mandatory submissions to the Companies Commission of Malaysia (SSM), and the organisation of statutory records as required under the Companies Act 2016.
What we handle.
We offer comprehensive company secretary services for businesses in Malaysia and worldwide, covering everything required under the Companies Act 2016:
- ✓ Prepare & Organise Minutes and Agendas
- ✓ Company Registration
- ✓ Advisory Services
- ✓ Organise Statutory Records
- ✓ Lodgement of Mandatory Submissions to SSM
- ✓ Virtual Office & Mailing Address (Petaling Jaya)
Requirements for Incorporation of Local Companies
Incorporation of private companies (Sdn. Bhd.) require at least one director who ordinarily resides in Malaysia by having a primary place of residence in Malaysia.
Incorporation of public companies (Bhd.) require at least two directors who ordinarily reside in Malaysia by having a primary place of residence in Malaysia.
Both incorporation of private and public companies also require the minimum of one promoter each.
Procedure for Incorporation of Local Companies
Name Search and Application of Name
Name searches are mandatory to ensure that the proposed name is available. There are two methods for the application of name:
Direct incorporation is a combination of name reservation and the incorporation process. Applicants should complete the information required for the application for the name and incorporation of company online. Fees for direct incorporation are RM 1,000.00. In the event of the proposed name being approved by SSM, the application for the incorporation of the company will be sent directly to the office to be processed.
Applicants should complete the information required for the application for the name of the company online. Fees for name reservation is RM 50.00 for each name applied. In the event of the proposed name being approved by SSM, the name is reserved for 30 days or longer as approved by the Registrar from the date of approval (max. 180 days). Note that incorporation of a company is a separate process. Therefore, upon the approval of name reservation applicants can later apply for the incorporation of a company with a fee of RM 1,000.00.
Lodgement of Application
The process of the incorporation of companies in Malaysia is governed by the Companies Act 2016. Under the Act, the applicant is required to complete the following information:
- The proposed name of the company;
- The status of private or public company;
- The proposed type of business;
- The address of the registered office;
- The business address;
- Complete detail of the director(s) and promoter(s);
- Declaration from the director(s) or promoter(s) that he or she is not an undischarged bankrupt either in or outside Malaysia, and has not been convicted of any offence whether in or outside Malaysia.
A declaration of compliance, stating that the applicant has complied with all the requirements of the Companies Act 2016, must also be made by the individual who is responsible for the incorporation of the company.
The applicant must also provide additional documents, including:
- A copy of consent letter from the corporate body named as the member of the company;
- A copy of certificate of director’s qualification if required;
- A consent letter from the relevant agency, if any.
Incorporation Fee
Each application to incorporate the company should be lodged together with a fee:
Each application to incorporate the company should be lodged together with a fee of RM 1,000.
Each application to incorporate the company should be lodged together with a fee of RM 3,000.
Verification of Incorporation
On the grounds that the Registrar is satisfied with all information provided by the applicant as complete and compliant with the required procedures, the Registrar shall issue a notice of approval and registration. A certificate of incorporation will be issued by SSM only upon request, in conjunction with the prescribed fee.
Post-Incorporation
Following the incorporation of the company, a company secretary shall be appointed by the company within 30 days post-incorporation. The company secretary appointed shall be registered with SSM. He or she should possess a valid practicing certificate issued by SSM.
The company may file the constitution of the company after its incorporation if necessary. The company is highly advised to obtain the required licence, permit or approval from the relevant authorities prior to commencing any business activity post-incorporation.
Common questions.
Browse the FAQ library for in-depth answers on registration, enforcement, costs, and international filing.